Team Officials NVFC

Role of the Team Manager

  • Assist the Head Coach with all the organizational and administrative parts of running a team, including uploading schedules onto TeamSnap, updating rosters, ensuring players have uniforms, etc. 
  • Coach the team in case the coach can't attend a game or practice.
  • Ensure you and your team is familiar with our Club Communications Protocol. If a parent has a question/concern, follow this communications process: Players/Parents > Team Officials > Age Group Coordinator > Appropriate Club Staff* > Board of Directors. *Club staff includes Registrar, Communications, Operations, Senior Technical Director

Responsibilities of the Team Manager

  • Every weekend, you should report the score of your team's game on our website (not applicable for U5/U6/U7).
  • Recruit parents to assist coaches to line/cone the field for HOME GAMES, usually only when you are the first team to play on the field that day (Not applicable for U5/U6/U7). 
  • Recruit parents to assist coaches to set up or move goals for game days (Not applicable for U5/U6/U7). 
  • Ensure all team members are aware of team practice and game schedules in a timely manner.
  • Organize team refreshments after games or practices, with the help of other parents. 
  • Pass on to team members and their parents any communication regarding cancelled games or practices, re-scheduled games or practices, Club events such as team photos, Jamboree, Coaching Clinics, Tournaments, social events, re-registration and newsletters from the Club.
  • Distribute the Player/Parent Code of Conduct to each player and family.
  • Both manager and coach are responsible for the behaviour of the teams parents. Therefore, in case a parent is violating the Player/Parent code of Conduct, the manager or coach should try to deescalate and handle the situation.
  • Pick and and distribute team uniforms. At the beginning of every season, NVFC organizes a Uniform Distribution Day, where shorts, socks and shirts for every player are provided to the manager. Goalie shirt and gloves are also provided (Not applicable for U5/U6/U7/U8).
    • Reminder: Only uniforms provided by NVFC are to be used during games. No other uniforms may be used other than those distributed by the Club.
  • All team coaches and managers will be required to complete a Criminal Record Check and carry a BC Soccer Photo ID card or NSYSA ID lanyard to games. The purpose is to ensure that team officials on record are actually the ones running our children’s teams.
  • Waitlist: Please advise your age group coordinator if any player drops out during the season; we DO have a waiting list for players anxious to play soccer!
    • Refunds are only available until October 31st. Our Registrar must be contacted and an administrative fee is deducted. The amount depends on the date of request. See our Refund Policy for the various dates & amounts.
  • We recommend that Team Coaches hold a team meeting with parents at the beginning of the season to review issues such as game and practice expectations, safety, communications and problem solving. Managers would work with your Team Coaches to arrange such a meeting early in the season. 

Need help during the season?

Age Group Coordinators (AGC) are here to help you with any questions or concerns, so please don’t hesitate to contact them. Just keep in mind that some AGCs manage up to 300 players, so response times may vary. 

Police Information Check (PIC)

At least one adult BCSA-carded team official must be present at every game and practice. A BCSA referee will automatically default the game if a team does not have an adult BCSA-carded team official present.

The Club is required to report the status of our Risk Management to BCSA annually on October 1st and submit regular updates. Without a completed PIC on file with the Club, BC Soccer will not recognize you as a team official, and their insurance policy does not cover you.

A new PIC is required to be submitted every 3 years. The Club's Assistant Registrar oversees the PIC process at the Club.

For instructions on how to obtain a PIC, click below:

Manager Resources