CLUB GUIDE

NVFC Club Guide

The Club Guide enables players and parents, as well as volunteers, coaches, Club officials, employees and stakeholders, to understand what is expected of them and how the Club operates.  By documenting our standards, we are communicating what is important for a growing and successful club.

The contents of the Club Guide align with and support the Club’s Constitution, Bylaws, Core Purpose and Core Values.

Changes to the Club Guide can be made at any time and must be approved by the Club Board of Directors.

The Club Guide will be updated regularly to ensure that it complies with the Society Act and other relevant statutes and is internally consistent with the overall objectives of the Club.

Club Guide (under review)
NVFC Bylaws

NVFC Refund Policies

Youth Teams

  • Unpaid registration fees may result in the member being removed from the roster and active status within the District and BC Soccer.
  • A player’s jersey(s) plus shorts must be returned to the team's manager before a refund will be processed.
  • No registration fee refunds will be issued because of game cancellations or field/facility closures.
  • The refunded amount may be pro-rated.  Affiliation fees are non-refundable

Exceptions will be made for players:

  • Who move to a higher level of play within NVFC.

  • Who have a season-ending injury (doctor's note is required).

  • Whose families unexpectedly relocate out of the North Vancouver area ( proof of address required).

To ask for a refund please contact:

Fall/Winter: U5-U18 House/Div3

  • All refund requests submitted by July 1st will be subject to a $25 admin fee
  • All refund requests submitted from July 1st to August 15th will be subject to a $35 admin fee.
  • All refund requests submitted from August 15th to September 30th will be subject to a $50 admin fee.

No refunds will be issued after September 30th.

Spring League

  • No refunds/credits are accepted once teams are formed.

Select Fees

Unless we are unable to offer the player a position on a Select team, registration fees are non-refundable and non-transferable.

Programs and Camps Policy

  • Development Programs: Refund requests are subject to an administrative fee of $25. NO REFUNDS OR CREDITS WILL BE ISSUED WITHIN 7 DAYS OF THE PROGRAM START DATE.
  • Alternatively, a full credit toward future camps, programs or fall/winter season registrations can be issued with no administration fee. Credits can be used for any family member and do not expire. Credits requests must be made up to 7 days before the program starts.
  • Refunds and credit request must be made by emailing the appropriate program contact above and indicating if a refund or credit is being requested.
    • For BCSPL Prep/XDEV, Select, Player Development Academy, and Goalkeeper Programs, please contact Program Admin Jaki Guterres
    • For U5, Camps, House Spring League, YoungStars, Small-Sided Games and Skills Clinics please contact Director Wisam Souki
  • Sessions cancelled due to uncontrollable factors such as weather will not be made up. However, if 1/3 of the sessions in any particular phase get cancelled we will issue pro-rated refunds.

Financial Assistance

The Club recognizes that there are families in the community for whom the registration fees pose a genuine financial hardship.  We are an inclusive club, and with the support of Jumpstart, Athletics for Kids (A4K), KidSport and the generous funding of Neptune Terminals, we have developed a program to ensure that the registration fee alone does not prevent youth from participation in our Club.

We ask that full consideration be given to whether assistance is truly needed. Overuse of this program puts these options at risk for those who really need it.

Participating Programs

Collection Notice

For players on a prorated multiple payment schedule, should they fail to complete payments, they will be contacted by the Registrar on two (2) instances over a 30-day period following the due date of the fees. Failure to communicate with the Club Registrar and/or making mutually agreeable alternate arrangements will result in their suspension from all club programs. Unpaid registration fees after the expiry of the 30-day period may also result in the member being removed from the roster and active status within the District and BC Soccer.

Where a payment plan has not been established between the Club and a registrant, the Club upholds the following principles in respect to the collection of any amounts due and payable to the Club by any registered member:

  • Unpaid registration fees after the first month of any season of play or development program may result in the player being immediately removed from the roster and removed from active status within the District and BC Soccer.
  • Unpaid registration fees or payment due on the account beyond 30-days from its due date will render the account to be not in good-standing and registration for Club programs will no longer be made available until the account is brought up to date.

New to Canada and aged 10 to 17?

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