Discipline Process

Discipline Process

Rescinding Membership or Expelling a Member

Part 4 of the Club bylaws outlines the rules for rescinding membership or expelling a member.

Discipline of Members

Part 5 of the bylaws outlines the rules for discipline of members.

Codes of Conduct

All members, players, coaches and volunteers will abide by our Codes of Conduct.

This requirement applies to all actions by members, players, team officials, parents and spectators associated with:
a)    Club team games at all levels (this may be in addition to any league discipline)
b)    Club team practices
c)    Club team travel
d)    Club team social events
e)    Other organized Club and team activities

If and when a member may have breached Club Code of Conduct guidelines or BCSA Discipline policy, the following graduated process will be followed in sequence as applicable:

Conversation and intervention by one or more team officials. Team officials include coaches, assistant coaches and managers. This occurs regardless of whether the breach is from a player, another team official or parent. This may be a one-on-one discussion, a team meeting or a communication with parents. The team officials may collectively implement minor discipline such as a practice or game suspension. Prior to issuing a suspension of any type for a player, team official or member, the situation must be reported to the Age Group Coordinator for that age group.
   
The respective Age Group Coordinator will determine if the situation can and should be resolved by the team officials with Club support or whether it should then be brought to the AGC Lead of that age group who may request assistance from the TD/GM. .

If the TD/GM deems it necessary, the matter will then be referred to a hearing.

Hearings

The hearing is in camera and will be held in front of a panel of no more than three members of the Board of Directors or such other adjudicative body recognized by the Board of Directors.

In both cases, the Board of Directors will receive a full report of the panel at a Board Meeting for which the matter is tabled for discussion and shall vote on the recommendations contained in that report.

A person appearing at a hearing is not entitled to legal representation at that hearing unless consented to in advance by the panel.  Failure of the person or his/her legal representative, if such a representative has been permitted, to attend the hearing does not prevent the Board of Directors from proceeding with the hearing and making its decision.

In any hearing, the panel may determine its own process, but in any event the subject member will:

•    Know the charges against him or her and make representations in person and through supporting witnesses at the hearing.
•    Be able to hear the allegations against him/her and make full answer to those allegations.
•    Be entitled to call witnesses with direct knowledge of the facts and/or circumstances giving rise to the hearing. The hearing panel may rule on the admissibility of witnesses and may exclude any witnesses who, in the sole discretion of the panel, do not have direct and/or relevant information.

An advisor must accompany subject members under 18 years of age. An advisor is a person 18 years of age or older who provides advice to any party required to attend a hearing including the panel and may not act as a witness nor provide any testimony at the hearing.

Each subject member required to attend a discipline hearing is entitled to have a maximum of two observers in attendance at the discipline hearing in order to observe the process".

Each party required to attend a discipline hearing is entitled to bring witnesses. Witnesses must appear in person. Written reports by witnesses are not acceptable. is no limit to the number of witnesses allowed, but they must add new testimony and the discipline hearing panel can restrict the testimony of witnesses if the testimony becomes repetitious.

Discipline decisions made by a panel can be appealed to the Ombudsman. The Ombudsman does not have the authority to overturn the decisions of the panel or the Board of Directors. The Board will consider the input from the Ombudsman, however, the final decision on any issues or concerns remains with the Board.

Communication of Penalty

In all cases where a penalty has been issued by the panel, the penalty shall be communicated to the subject member and their coach, if the subject member is a player, within four days of the hearing by email or by phone.

Schedules

The Club generally holds its discipline hearings on the second Wednesday of each month, as applicable and with at least five days’ notice. If discipline hearings are scheduled at other times, a minimum of fifteen days’ notice will be given.

Any party required to attend a hearing may request one postponement of a hearing. The party must submit a written request, which must be received by the Club no later than four days prior to the date of that hearing, stating the reason for requesting the postponement. Interim suspensions will be extended for this period, if applicable.